Conference regulations

Participation in the conference

1. Participation in the conference is voluntary.
2. By registering in the CPOTE 2024 conference system, you consent to processing of personal data necessary to organize the conference.
3. A user who will not complete the data in the third step of registration will be removed from the database within 10 days from the start of the registration process.
4. Registered user of the conference is allowed to cancel the registration by sending us an email as long as the conference fee is not covered yet. Should the fee be already paid, see the cancellation policy in the "Conference fee" section below.

Format of the conference

1. The format of the conference is hybrid: both stationary and online.
2. Registered user is informed by email about major changes that could be introduced due to force majeure (e.g. pandemic situation).
3. Registered user is obliged to get acquainted with the possible changes.

Conference fee

1. Details about the conference fee are available here.
2. The Early bird payment is established and should be paid before June 15, 2024.
3. All conference fees should be paid before July 15, 2024.
4. Paid conference fee can be withdrawn before June 15, 2024, reduced by a transfer fee, if applicable.
5. Paid conference fee can be withdrawn between June 16, 2024 - July 15, 2024 with cancellation fee which amounts to 100 EUR.
6. Paid conference fee cannot be withdrawn after July 15, 2024.
7. Paid conference fee can be transferred to another person at any time without additional cost; however, the type of participant cannot be changed.

Invoice

1. Notify us by email, if a proforma invoice (invoice with 14 day payment) is required. The administrative office needs 14 days to issue the invoice, starting from the first day of request.
2. An electronic version of the invoice will be available on the website on the user account within 14 days from registering the payment on our bank account.
3. A paper invoice can be sent by post. To receive the paper invoice, please write comments in the fee panel. If the postal address is different than the one for issuing the invoice, please write an annotation in the fee panel.

Abstracts

1. To correctly submit an abstract, fill in appropriate fields in the conference system. There is no need to upload any files and for this reason we do not provide any template for the abstracts.
2. Abstracts of manuscripts qualified for the presentation at the conference will be publicly available on the conference website (title, authors, the affiliation of authors, acknowledgment) after finishing the Proceedings of the conference, for as long as the site will be maintained.
3. Authors who want to remove their abstracts from the website have such possibility within 2 weeks after the conference.
4. Abstracts of work not presented at the conference will not be published on the website after the conference.
5. Before the conference, Abstracts are available only for the users of the conference system. These Abstracts cannot be removed from the website as long as they are planned in the conference schedule.
6. There is a possibility of amending the abstract placed on the website up to 2 weeks after the conference.

Conference paper

1. Manuscripts should be prepared using a Microsoft Word template provided by the CPOTE Organizing Committee. For more details, see here.
2. Manuscripts qualified to be presented at the conference will be available for download by the conference participants in the form of Conference Proceedings.
3. An ISBN number will be assigned to the Proceedings; however, the Proceedings will not be shared as open access online.

Post-conference publications

1. Selected articles will be recommended to the scientific journals (see the procedure below).
2. The conference article should consist of 8-12 pages in order to allow its further recommendation for a scientific journal.
3. The recommended article submitted to a scientific journal should be an improved and extended version of the conference article.
4. The submitted article should be formatted by authors in accordance with the guidelines of the journal to which it is recommended.

Recommendation for journals - procedure

1. Selected articles will be recommended for journals based on all of the following criteria:
   1. Reviewers rating of the conference paper.
   2. Recommendation of a reviewer of the conference paper.
   3. Rating of the presentation by the chairman of the conference session.
   4. Recommendation of the chairman of the conference session.
   5. Correlation between the scope of the journal and the conference paper.
   6. The final decision will be made by the Scientific Committee of the conference.
2. The reviews will be based on the work submitted and presented at the conference. Reviewers will not re-evaluate revised versions of the papers after the conference.
3. The information will be announced to participants by e-mail by the end of February 2025.
4. If you do not want a recommendation for the journal, please e-mail us on this matter.

Schedule

1. The detailed schedule of conference sessions will contain the name, surname, university/company name of the presenter together with the title of the lecture delivered.
2. The organizer reserves the right to include co-authors in the schedule.
3. The agenda will be available on the conference website as long as the site or conference system is maintained; however, it will be available only for the users of the conference system.
4. After the conference, at the participant's written request, we can remove personal data together with the title of the presentation from the schedule posted online

Presentations

1. Formats of presentation
   1. Stationary presentation - 15 minutes for presentation + 5 minutes for discussion.
   2. Online live presentation - 15 minutes for presentation + 5 minutes for discussion.
   3. Online pre-recorded audio-visual presentation - 15 min for presentation; recording available to be viewed on the conference website; questions can be asked on dedicated forum.
   4. Stationary poster presentation - poster will be presented at the conference venue and discussed at a dedicated poster session.
   5. Online slideshow presentation or poster - file available to be viewed on the conference website; questions can be asked on dedicated forum.
2. All live sessions will have a hybrid (stationary/online) form and will be transmitted via a webinar platform (all required information will be provided later).
3. By uploading the presentation or poster file and/or audio-video presentation the authors express consent for the files to be downloaded by other participants.
4. A watermark in files related to presentation is allowed in order to secure the author’s rights.
5. The forum will be closed as read-only after the conference.